Collaborative technology to revolutionise remote working

Streamlining and simplifying the experience of collaborative working, including seamless integration with existing systems.

The requirement

The team within IDS wanted an all-in-one platform that streamlined the experience of remote collaborative working – a tool which allowed for seamless integration with existing systems. Device agnostic, easy-to-use and available to colleagues anywhere, for individuals to keep-in-touch on the move. Requirements included a tool that was dynamic, and which would lead to constructive and efficient meetings – complemented by follow up activities to progress and effectively ‘wrap up’ projects.

The project at-a-glance

SaaS-based web platform
Supports agile collaboration processes in an increasingly remote world
Integration of interactive templates and exercises allows for engaging meetings
Guided facilitation and AI-based advisor provides problem-solving advice throughout meetings
Team morale and mood monitoring techniques aid managers in identifying disengagement
Ice breaking exercises to warm up the team
Action points and timer function keeps meetings on track
JIRA compatible

Our solution

Building a programme to address the need for increased collaboration boasting a host of interactive templates suitable for everything from retrospectives and stand-ups to planning and problem-solving sessions, the system minimises preparation time and offers a varied and dynamic experience for meeting attendees.

Ice-breaker exercises encourage individuals to become engaged with discussions, while a roulette helps to navigate the lack of body language and talk cues, ensuring that ideas can be shared between groups effectively. The ability to easily set targets and monitor progress increases focus and productivity, making collaboration possible, on any device, regardless of location.

A timer and guided facilitation functions including brainstorming, voting, grouping, and discussion sequences keeps conversations on track, with action points aiding the visibility and timely progression of projects.

The results

Timbo has revolutionised IDS’ ability to work remotely — adopting a permanent ‘hybrid’ work model. Enabling everyone involved — regardless of location, to collaborate ‘live’ on the shared board. Just like in ‘real life’, team members can add their thoughts, answer questions and vote on important topics, adding action points as they go.

Interactive and fun exercises encourage the team to feel they are present at an informal team event and less a serious business meeting. Available on multiple devices, employees can access the technology while on the move, increasing communication and efficiency.

Its effectiveness has seen the product released publicly, with organisations including Accenture and NHS Digital adopting it as a chosen tool.

“

The majority of collaboration tools were conceived prior to the mass move to remote working and simply weren’t designed to cater for the requirements of a fully home-based team, each with varying needs and degrees of tech knowledge. To the benefit of our projects, service excellence, and the camaraderie and wellbeing of our team, we utilised all of our technical flair to bring a fresh approach to collaborative work – and one which will continue to revolutionise the way our business functions for years to come